Today’s small businesses are more dependent on computer faxing than ever before. Thanks to online faxing, businesses have been able to save time and money while making life easier for customers, employees, and managers.
Why do small businesses rely on online fax? What makes online faxing so special? And is it time for your business to see what the hype is with online faxing? Today, we’re going to answer those questions and explain why online faxing is so important to small businesses.
Send and Receive Faxes Anywhere Your Business Goes
If your employees leave the office on a regular basis, then online faxing is a lifesaver.
Let’s say an employee needs to go meet a client. The employee needs to bring important documents from the bank, but the bank hasn’t faxed the documents over yet. Instead of waiting around the office for the fax to come through, the employee can meet the client and wait for the fax to arrive on his phone or tablet.
Small business owners deal with situations like this every day. If you and your employees feel unnecessarily tied to the office, then online faxing service can help you save a considerable amount of time and energy. You can stop feeling like there aren’t enough hours in the day to do what you need!
Save Money On The Physical Costs of Faxing
Running a fax machine can be expensive – especially when you’re sending and receiving hundreds of faxes each month. Small businesses can’t afford to waste money on any expenses.
If your business sends and receives faxes every month, then all of those ink and paper costs add up quickly. Electronic faxing helps you save money on:
- Ink
- Paper
- Fax machine repairs
- Replacement fax machines
- Extra phone bill charges
The job of a small business owner is to optimize every element of the business and achieve ‘tip to tip efficiency’ or whatever other business buzzword you want to use.
Even if you don’t send and receive a lot of faxes each month, the cost savings can have a noticeable impact on your bottom line. You don’t even need to have any type of fax machine in your office if you sign up for an online faxing number!
Go Green
Many of today’s businesses want to ‘go green’. Some businesses go green to achieve their own environmental goals and become more sustainable. Other businesses go green because they want to add green labels to their packaging.
Whatever your motives may be, virtual faxing is an easy and affordable way to ‘go green’. It doesn’t take more than an hour to sign up for online faxing and fully implement it into your business. You save money on paper and ink while helping the environment. What’s not to like?
Even if you hate the environment and enjoy watching loggers clear cut forests, you can at least appreciate the money saving benefits of online faxing.
Better Security
No matter which line of work your business is in, some documents do not need to be seen by every employee in your office.
Unfortunately, with traditional faxing, faxes typically enter the office through the same machine. If you receive a fax from the corporate office telling you to fire your secretary, do you really want your secretary to read that message?
Whether it’s confidential accounting data or an exciting press release, small businesses send and receive many sensitive faxes. Online faxing gives your business better security and privacy.
It’s Ridiculously Easy To Use
There are lots of services that have all of the above benefits for your business. Unfortunately, few of these services are as easy to use as online faxing. With online faxing, anyone who can send and receive emails can also send and receive faxes.
To send a fax, simply create a new email and attach the document you wish to fax. In the contact field, type in the number you’re trying to fax followed by ‘@’ and then the website of your service provider.
It’s that easy. Small businesses have come to rely on online faxing because it’s easy for an entire company to get on board. Even if your company is staffed by people who barely know how to use computers, you should have no trouble implementing online faxing in your business.
A More Efficient Business
Ultimately, online faxing comes down to efficiency. Does your business want to be part of the 21st century and take advantage of modern technology? Or are you going to continue using the same old fax machines that businesses have been using since the 1970s?
Online faxing is guaranteed to make your business more efficient. With email faxing plans starting at as little as $5 per month, it’s easy to see why so many small business owners are making the switch.
Affordable, efficient, and convenient. There’s a lot to love about online faxing and that’s why so many small businesses rely on online fax.
