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Sage One Review

Sage One is a cloud-based business platform that features invoicing, expense management, project tracking, and much more. With a user-friendly interface and feature-rich design, Sage One is an ideal solution for small and medium-sized businesses.

  • Features
  • Pricing
  • The Good
  • The Bad
  • FAQ
  • Small Business
  • Corporation
  • Other

Sage One Features

Sage One Business Management and Accounting

Unlimited Invoices: Create customized invoices ready to send to clients.
Unlimited Quotes: Send unlimited quotes with a customized business logo at the top.
Income Tracking: Track income across multiple projects and tasks every month.
Unpaid Invoice Reports: Receive reports for all unpaid invoices.
Contact Management: Add, edit, and remove contact information for multiple clients and businesses.
Unlimited Collaborators: Sage One Accounting Standard lets you add unlimited collaborators to a single account.
Add Accountants and Bookkeepers: Easily add an accountant or bookkeeper to Sage to help manage your business’s finances.

Sage One Convenience

24/7 Backups: Sage One constantly backs up your data to Google Drive and preserves it for disaster recovery situations.
Interactive Dashboard: Access Sage over desktop software and its interactive dashboard.
Project and Task Tracking: Sage One Accounting Standard lets you track projects and tasks, although this is not available on Sage One Invoicing.
Simple UI: Sage One uses a simplified UI and powerful back-end system to offer great convenience to clients.
Cloud Support: Sage integrates all data over the cloud for maximum convenience and accessibility.
Share Files: Collaborators can share files over the Sage platform. Users receive five free gigabytes of cloud storage over which they can transfer files and documents.

Additional Features of Sage One

Includes Cloud Storage: 5GB of cloud storage is included with Sage One Accounting Standard software.
Free Trial: Sage One offers generous free trial options without requiring credit card data.
PayPal Integration: Clients can pay you through PayPal as well as Sage’s integrated payment system.
Share Files: Share files with your entire team – even if they don’t have an account.
Share Ideas and Status Updates: Sage One functions as a unified communications platform for your business.
Mobile Apps: Sage is available on both Android and iPhone.
Mobile Payment: Field technicians can view payment information and charge clients via mobile apps.Track Billable Hours: Each project features a list of employee billable hours and the amount of time spent on each task.
Invite Users: The Accounting Standard plan lets an unlimited number of collaborators contribute to each project. Simply invite users using an email address.
Sage One Invoicing
Unlimited Invoices and Quotes
Income Tracking
Anywhere Online Access
No Setup Fee
Sage One Accounting Standard
Sage One Invoicing+
5GB Cloud Storage
Project & Task Tracking
Bank Integration
Financial Reports

The Good on Sage One

Anywhere Online Access

Sage One can be accessed from anywhere you have an internet connection. Sage One includes desktop software, although you can also access all aspects of your project over a web browser. This type of compatibility is a huge advantage of using Sage. All data is synced across the cloud to ensure team members are viewing the most up-to-date information at all times. Mobile apps are available for Android and iPhone and Sage is compatible with the iPad.

Starting a Project is Easy

Sage One makes starting a project as easy as possible. To start a project, simply add its name, estimated time, and estimated expense budget along with any additional billable fees. Users can also add banking and credit card information to keep track of financial transactions. As the project progresses, you can constantly monitor budget differences and estimated completion times across all team members.

Save and Export Reports

All expense reports and project data can be saved in multiple formats. You will most likely want to save information in the form of PDFs or CSV files, but in any case, it’s easy to print and share this information with your team or with clients.

Multiple Ledger Formats Available

Sage One comes with a number of pre-chosen ledgers that help manage your business. Ledgers provide valuable tracking support for your business and include pages like Accounts Payable, Accounts Receivable, Sales Tax, Office Supply Expense, and more. There are more ledgers than most businesses will need and you should be able to easily track most of your business’s expenses.

Friendly and Accessible Tech Support

One of Sage One’s biggest strengths is its willingness to work directly with users to solve problems. Sage offers a friendly and accessible tech support team that can easily be contacted over toll-free numbers and email. Small business owners who appreciate a personalized level of service will appreciate Sage’s excellent tech support. Furthermore, all accounts include unlimited online support and phone support.

24/7 Backups

Avoid losing any of your data when a disaster occurs thanks to Sage’s 24/7 backups. This is another example of Sage’s customer service that goes above and beyond expectations. Thanks to Sage, you won’t lost valuable project data even if your server crashes or some other data loss problem occurs. All data is backed up to cloud storage on Google Drive for maximum security.

Customizable Invoices

Another advantage of Sage One is its excellent invoicing system. Sage One makes it easy to invoice clients with customized forms. You can add your company’s logo to the top of all invoices and tweak other parts of the invoice as well. That being said, there aren’t too many customization options, so the invoice system manages to be powerful but also easy to use.

Limited Financial Jargon

One of Sage One’s weaknesses is its limited support for accounting features. However, that’s also one of its strengths: Sage One doesn’t bog down users in complicated financial jargon. You don’t have to search Google for unfamiliar terms because there shouldn’t be too many unfamiliar terms. If you’re not well-acquainted with terms like “liabilities”, “assets”, and “equity”, then you’ll appreciate the simplicity of Sage One.

PayPal Integration

PayPal is the most popular online payment system available today. Sage One lets you track payments with credit cards (through manual entry), but it also offers automatic synching with PayPal. Those who don’t like using PayPal can also use Sage Payment Solutions, which is Sage’s in-house payment software. Sage promises to expedite the payment process, which means you get paid more quickly after completing a project. One of the main ways Sage does this is by allowing field workers to view and accept payments. If your business does not accept credit card transactions through PayPal, then Sage Payment Solutions offers low, flat-rate fees on all credit card transactions.


Sage One is priced very competitively. Faced with increased competition from services like QuickBooks, Sage One has continued enticing users with lower prices and promotional deals. Sage One Invoicing is currently available for just $9 per month, while Sage One Accounting costs $24 per month.

Free Trials with No Credit Cards Required

Enjoy free trials of Sage One software without entering credit card data. While other software solutions require you to enter credit card data and cancel your plan before the 30 day period is over, Sage One takes a more flexible and honest approach. Anyone can try the software for free without inputting sensitive credit card information.

The Bad on Sage One

Cannot Directly Integrate Checking Accounts and Bank Accounts

One of the main differences between Sage One and say, Intuit QuickBooks, is that QuickBooks lets you connect bank accounts to your project. On Sage One, you can only add credit cards and banking information to an account, but you can’t automatically sync that information to your account. This is a problem for projects with multiple financial transactions, but for smaller projects with a limited number of expenses, it may not be as much of an issue.

Limited Accounting Features

Another key difference between QuickBooks and Sage One is the former’s emphasis on accounting management. Sage One features more expense management and project management services than accounting management services. That’s great for businesses that already use dedicated accounting software or have another system in place, but it’s not ideal for businesses seeking an all-encompassing business management solution. If you’re looking for payroll tax management, 1099 forms, state tax descriptions, and other detailed bookkeeping and accounting services, then Sage One may not be the right choice for your needs.

Sage One FAQ

What are the benefits of Sage’s cloud software?

Sage’s services are hosted entirely on cloud servers. What does that mean for your business? The primary advantage is mobility. You and your employees can access the same data wherever you go. As long as you have an internet-connected device, you can access your business’s important project management tools. Furthermore, data is updated in real-time, so your employee can go visit a client to deliver an invoice while other employees complete the invoice before the employee arrives. Ultimately, the goal is to create a more efficient workforce.

Can I access Sage One and Sage 50 through a single login?

Businesses who require payroll services may sign up for Sage 50. Sage 50 is a full-service accounting and payroll management platform that syncs directly with Sage One. If you choose to sign up for both of these services, then you’ll only need to login through one service.

Can I connect to Sage One when offline?

No. You must be connected to the internet to use Sage One.

What kind of tech support is available?

Sage One is an international company and tech support is available around the clock. You can call tech support hotlines directly over a toll-free number or talk to a real person over live chat. Sage’s customer service is well-reviewed among customers.

What kinds of customers does Sage One cater to?

Sage One caters to customers who require project management solutions but not necessarily business-wide bookkeeping solutions. Businesses that require accounting, payroll, and bookkeeping features may want to subscribe to Sage 50, which syncs with Sage One and provides extensive functionality. Sage One is the more streamlined service option.

How much cloud storage do I get with Sage One?

Sage One includes 5GB of free cloud storage on its Accounting Standard plan. The lower level plan, Invoicing, does not include free cloud storage.

What’s the difference between the two Sage One plans?

There are two Sage One plans available. The first plan, Sage One invoicing, costs $9 per month and lets users create unlimited invoices and quotes. Users can also create projects and track income across those projects. However, project management services are limited and Invoicing is primarily for invoicing. The Accounting Standard plan, on the other hand, includes extensive project and task management features along with bank account integration and detailed financial reports. Accounting Standard costs $24 per month.

Can I integrate Sage One with my bank account?

Sage One integrates with more than 10,000 banks. Users can connect their bank accounts and credit cards to Sage One to view their finances at a glance.

What kinds of business reports can I generate?

Sage One lets you generate a number of valuable business reports with just a few clicks. Those business reports include income statements, customizable account lists, profit and loss statements, balance sheets, aged invoices, and much more.

Is there are a free trial available?

Yes. Sage One offers a free trial with no credit card data required. Users can enjoy the full Sage One package without worrying about being charged as soon as the 30 day period expires. Once the trial period is over, Sage will ask you if you want to upgrade and carry over all your existing project data.

How do I accept client payments with Sage?

Sage accepts payments in a number of different methods. Every Sage account comes with Sage Payment Solutions which accepts online credit card payments for a flat-rate fee. Sage One also integrates with PayPal.

Can I let an accountant view the data?

QuickBooks lets users invite accountants to view their data. Like QuickBooks, Sage One also lets you add an accountant or bookkeeper to the platform. These individuals can view all of your records. This is a valuable benefit anytime tax season rolls around.

Sage One Small Business 

Sage One is a cloud-based business management services that features similar functionality to QuickBooks, including income and expense tracking, project management, and a user-friendly interface.

Like QuickBooks, Sage One is popular with small businesses. Its cloud infrastructure lets business users access management tools on the go and powerful project management tools help keep employees on-task and on-time.

There’s a lot to like about Sage One. Here are a few of the benefits Sage One brings to small businesses:

Extensive project management: Project management is one of the major advantages of using Sage One. QuickBooks, which is Sage One’s biggest competitor, does not offer project management. With Sage, users can create a project, edit its details, create estimated expenses for that project and track billable fees. The higher level Sage One plan lets users add unlimited collaborators onto projects.

Cloud infrastructure: Sage One is based entirely on the cloud. That gives users a few distinct advantages. First, it means you can access your Sage One account from any internet-connected device. If your computer suddenly stops working, then you can access the same Sage One functionality from your smartphone, tablet, or other computer without losing any data. Cloud infrastructure syncs data in real-time across all employees working on a project. It also encrypts your data during the entire transmission.

Excellent personal tech support: Sage One is renowned for its personalized tech support. Users can call Sage One on a toll-free number or submit a ticket request online. Those are standard tech support options for most of today’s service solutions. What differentiates Sage One from the competition, however, is its commitment to working with clients on an individual basis. Clients enjoy one-on-one support and call center staff are well-reviewed by customers across the internet. One feature I really like about Sage’s tech support is its extensive online knowledge base, where users can find dozens of articles covering all of Sage’s products and services – including tutorials, videos, and more.

24/7 backups: Sage is constantly backing up your data. These constant backups prevent the loss of important business information. Data is backed up to Google Drive and can be accessed from any internet-connected device.

Cloud storage space: The higher level Sage plan includes a free 5GB cloud storage account. This cloud storage lets you share files with project collaborators and easily upload anything your team needs in order to continue working. Many of today’s business service providers use the cloud, but the free storage space is an added benefit.

Unlimited invoices and estimates: If your business regularly sends invoices and estimates to clients, then you’ll appreciate Sage’s ability to create unlimited invoices and estimates. It’s easy to create documents which have your business’s logo and vital information clearly displayed. Simply fill in the customer-specific information, then print it off or send it directly to the client.

Accept credit card payments: Sage integrates perfectly with PayPal, which means you can accept mobile payments over the Sage platform and Sage apps. If your business doesn’t use PayPal, then that’s okay – you can also accept other payments, like credit card payments, over the built-in Sage payment platform. Sage applies a small charge to all credit card payments.

Mobile functionality: Sage apps are available for Android smartphones and tablets as well as the iPhone. You and your employees can view and edit project management information on the go.

Income and expense tracking: When you first create a project, you can set estimated expense and income totals. As the project proceeds, you can compare the estimated expenses to the actual expenses. Sage features extensive income and expense tracking functionality.

Ultimately, Sage gives your small business an advantage over its competition with project management support and direct client invoicing. It’s a powerful solution for small business and it’s easy for employers and employees to appreciate.

What Sage lacks, however, is extensive bookkeeping support. It’s not designed to be an all-encompassing bookkeeping solution for your small business. If your business already has a bookkeeping tool and simply needs to optimize its project management, then Sage One may be the right option for your business.

Sage One Corporation

Sage is an excellent option for medium-sized businesses. Its scalable, cloud-based solutions are actively helping tens of thousands of customers around the world. Whether you’re managing a business with five employees or five hundred, Sage has a diverse range of offerings that can help your business grow and succeed.

Sage, primarily, is a project management tool. It doesn’t have the same suite of bookkeeping tools as something like QuickBooks. However, unlike QuickBooks, it features extensive project management and allows an unlimited number of collaborators to contribute to a single project.

Here are a few of the reasons why Sage may be the right option for your medium-sized business:

Unlimited collaborators: The higher level Sage plan, Sage One Accounting Standard, costs $24 per month and comes with a number of valuable benefits. One of the best benefits is the ability to add unlimited contributors to a single project. If your business has multiple employees collaborating throughout the year, then this is the centralized communication platform you need to optimize the workforce and meet deadlines.

Extensive project management: Creating and managing a project with Sage One is easy. Sage One lets you add estimated expenses and income for the project and then pick which employees need to collaborate on the project.

Mobile app functionality: Mobile apps are available for all popular mobile devices, including the iPhone as well as Android smartphones and tablets. The mobile apps feature the same functionality as the online Sage platform, making it easy for employees to contribute whether they’re inside the office or away on a sales call.

Payment processing: Accept payments from clients over credit cards and debit cards using the built-in Sage payment processing system (Sage Payment Solutions). Alternatively, users can synchronize PayPal with Sage.

Cloud support: Sage is fully integrated with the cloud, which provides a number of valuable benefits for your business. First, all changes made to your Sage account are synced across all devices in real-time, which is useful when multiple collaborators are working on a single project. Second, it means all your data is safely backed up even if one device crashes. And finally, cloud computing encrypts your data throughout the entire transmission, which means your employees are protected whether they’re working in the office or a public coffee shop.

Grows with your business: Sage is a large company that offers a number of different business services. Sage One is just one department of the company. If you need to upgrade to accounting software, then you can upgrade your account to Sage 50, which provides extensive payroll and accounting services without sacrificing bookkeeping and project management. Other Sage services include Sage Payment Solutions, which lets your business efficiently accept payments from clients. In short, Sage has the services needed to take your business from a small business to a medium business to a large business.

Ultimately, Sage is a simple but powerful cloud-based business management service. It provides your business with valuable project management support, simple invoicing, and a unified communications platform.

Sage One does not provide extensive bookkeeping features. However, you can add those features to your account with other Sage solutions like Sage 50, which syncs directly with Sage One. No matter how large or small your business may be, Sage is an excellent alternative to QuickBooks that delivers several unique project management features of its own.

Our Verdict on Sage One

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Sage One is ideal for smaller businesses and individual enterprises. If your business has more than, say, ten employees, then more comprehensive services like QuickBooks are likely be the better option. As your business grows, it will eventually outpace Sage One, at which point you can switch to more powerful, more comprehensive, and more expensive software solutions.

If you’re just starting out, however, and are looking for an affordable way to manage projects and your business, then Sage One is an excellent solution at a price that is difficult to beat. Plus, it has a simple interface and an extremely small learning curve. However, with competitors like QuickBooks Online available at cheaper and cheaper prices, Sage One will need to expand its software in the near future to compete.

Ultimately, Sage One is designed for entrepreneurs, freelancers, and small startup businesses. It provides an affordable solution for your business during the bootstrap days, and once your business is ready to grow, you can upgrade to a more comprehensive software solution. It’s a perfect service for beginners because it doesn’t overwhelm users with jargon or technical terms.

Whether you’re using project management software for the first time or trying to manage the needs of a growing business, Sage One is an adequate way to optimize business management and save time and money for your business.

About Johnson Hur

After having graduated with a degree in Finance and working for a Fortune 500 company for several years, Johnson decided to follow his passion by embarking on a path to the digital world. He has over 8 years of experience with large companies setting marketing strategy.

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