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What Are The Advantages of Using an Online Fax Service?

Online fax services come with all sorts of valuable advantages. Whether you’re a business owner or you just fax a lot of stuff for personal use, computer fax services come with a diverse range of advantages.

Here are just a few of the advantages of signing up for an online fax service:

If you need to send out a fax immediately, I would just sign up for an online fax service like RingCentral Fax.

RingCentral Fax is a computer service that offers a 30 day free trial and then its $12.99/mo which is cheaper than other email fax providers (MyFax, EFax, RapidFax & MetroFax).

You Can Save A Lot of Money With An Online Fax Service

Online fax services cost between $12 and $50 per month. Meanwhile, traditional fax machines can cost many times more than that.

A fax machine alone costs about $150 to $300. Add on the costs of paper, ink, toner, maintenance, replacement parts, and phone lines and you start to understand why online faxing is so popular. Along with convenience, cost saving is the primary advantage of subscribing to an online fax service.

The best part about online faxing is that the cost savings opportunities aren’t limited to large businesses. Both large and small businesses can save a lot of money with online faxing. You probably spend at least twice that amount on toner and paper every month.

Online faxing is an effective way for startup companies to trim costs on a shoestring budget. It’s also an effective way for larger companies to trim losses.

Greater Convenience For Owners, Managers, and Employees

No matter where you stand in the company, you can enjoy the convenient benefits of virtual faxing.

Online faxing lets you send and receive faxes via your email inbox. You receive faxes as attachments and can easily download and view all faxes on your mobile device.  Sending a fax is equally as easy: just create a new email, address it to your recipient’s fax number, attach the document you’re trying to fax, and click ‘send’.

Whether you’re sending or receiving a fax, your online fax company will convert all faxes into usable format. You can send a fax in many different file formats, including picture formats, PDFs, Office documents, and much more. Received faxes are typically sent to your inbox in PDF format.

Ultimately, the end result of online faxing is being able to manage your business on-the-go. Instead of being tied to your physical fax machine, you and your employees can travel outside the office and make sales calls without worrying about missing an important fax.

Add Digital Signatures To Faxes

Signatures are one of the most important reasons why faxing is still important.

Faxed signatures are considered to be legally stronger than signatures sent via other methods. Electronic fax services know this and that’s why many of them choose to add personalized digital signatures.

Your digital signature can be easily applied to any document. Once you receive a fax, you can use your online fax service’s app or online platform to create a signature and then apply that signature to one fax or multiple faxes. Then, you can resend the faxed document with the digital signature – all without printing anything out.

No More Wasted Time With Online Fax

Having one fewer fax machine in your office might seem like a small victory – but it’s not. Taking one fax machine out of your office can have enormous benefits on productivity.

Employees no longer have to get up and check each and every fax that arrives in the machine. Nobody has to worry about paper jams or other fax machine problems.

The end result is less wasted time in your office. All smart managers encourage productivity, and with online faxing on your side, it’s way easier to encourage employees to be productive.

Stay Organized With Online Fax

If your business receives a lot of faxes every day, then it’s easy for those faxes to become unorganized. How many times have you leafed through a stack of faxed sheets of paper trying to find the one important fax you actually need?

With online faxing, you can avoid this problem in two ways:

  • Only print out the faxes you actually need to print out
  • Organize, label, and categorize your faxes using an online filing system

These two systems encourage productivity and organization. Instead of having important faxes get mixed up with unimportant faxes in your fax machine’s tray, you can quickly and easily keep track of the faxes you actually need.

Better Security With Online Fax

This advantage is related to better organization: when you receive your faxes over your email inbox, they’re bound to be more secure.

Instead of having every fax print out over the office fax machine, you can discretely receive faxes in your email inbox. This lets you print out only the faxes you want your employees to read while keeping sensitive information to yourself.

Online faxing is also more secure because of its built-in encryption. All major online fax providers use OpenSSL or similar encryption systems to lock down your data and protect your information. Your faxes are encrypted throughout the entire digital transmission. With traditional faxing, your data is often sent on unsecured phone lines.

About Johnson Hur

After having graduated with a degree in Finance and working for a Fortune 500 company for several years, Johnson decided to follow his passion by embarking on a path to the digital world. He has over 8 years of experience with large companies setting marketing strategy.

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